Special Stockholders’ Meeting

To: All Stockholders

Notice is hereby given that CONCEPCION INDUSTRIAL CORPORATION (formerly Concepcion Airconditioning Corporation) (the “Corporation”) will conduct its Special Stockholders’ Meeting virtually via Zoom on November 21, 2023 at 10:00 a.m., at which meeting the following matters shall be taken up:

• 1. Call to Order;
• 2. Certification of Existence of Quorum;
• 3. Approval of the Amendment of the By-Laws;
• 4. Approval of the Minutes of the Special Stockholders’ Meeting held on 26 October 2022;
• 5. Other Matters; and
• 6. Adjournment.

The record date for the determination of stockholders entitled to notice of, and to vote at, the said meeting is fixed at the close of business hours on October 5, 2023.

 

Stockholders may attend the meeting by remote communication and/or vote in absentia or through the Chairman of the meeting as proxy. Stockholders who wish to participate by remote communication or vote in absentia or by proxy should notify the Corporate Secretary by email to cic.secretary@romulo.com from October 26, 2023 to November 11, 2023.

 

Successful registrants will receive an electronic invitation via email with a complete guide on how to join the meeting. For any registration concerns, please get in touch with the Corporation through cic.secretary@romulo.com.

 

All stockholders who wish to vote through a proxy or in absentia shall submit the duly signed proxies or ballots, as the case may be, to the Office of the Corporate Secretary at the 21st Floor, Philamlife Tower, 8767 Paseo de Roxas, Makati City and/or by email to cic.secretary@romulo.com not later than November 11, 2023. The proxies and ballots submitted shall be validated on November 16, 2023 at 2:00 p.m. We are not soliciting proxies.

 

 

The Information Statement which contains a brief explanation of each item on the agenda and procedures for attending the meeting via remote communication and for casting votes in absentia and Quarterly Report for period ended June 30, 2023 on SEC Form 17-Q are posted on the Corporation’s website at https://cic.ph/investor-relations/#special-stockholders

 

The meeting shall be recorded in audio and video format and copies thereof shall be retained by the Corporation.